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FAQ
Will this be the best event to attend in 2026?
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Oh, absolutely — the Mosaic Conference 2026 isn’t just the event to attend… it might just be the main character of your entire year. 🎉✨
We're talking next-level inspiration, mind-blowing ideas, and networking so good it feels like summer camp for brilliant grown-ups. Think TED Talks met a block party and decided to invite the future.
So is it the best event of 2026? Let’s just say your calendar is already excited. 😎
Why isn’t travel included in the cost?
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Transportation to and from the conference is not included to help keep the socialized costs down. Reminder – you are responsible for booking your travel to the Mosaic Conference. Feel free to travel by plane, train or automobile, whatever works for your area budget and schedule.
When booking travel, plan to arrive in Orlando by 4 PM EST on Monday, February 9th. Returning flights should be scheduled on Thursday, February 12th, after 1:30 PM.
Airport shuttles will be available 11 am - 4 pm on Feb 9 and 12. If you arrive outside these times, ground transportation will be on your own, at your expense.
Can I come early/stay late:
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You can use the conference rate for up to three days before or after the conference at $168 per night (including all taxes). You may choose to use your personal credit card or your Staff PCard (if staying for YL business).
If you decide to stay a few extra days, you must indicate this at the time of registration. All reservations are made by the planning team.
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If your plans have changed and you now want to add rooms, we will accommodate, as best we can, until December 31, 2025.
For any room extension, please email ylmosaic@gmail.com.
For payment of the extra days, upon arrival at the hotel, you'll need to provide a credit card for incidentals. This card will also be used to cover your additional nights outside the official conference dates.
Can I have my own room?
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Single rooms are available at your own expense while supplies last, and must be indicated at the time of registration.
If you request a single room after registering for a shared room, you will be charged an additional $300 fee. We will do our best to find a new roommate for the room you vacate. BUT if we are unable to place a roommate, you will be responsible for covering the cost (an additional $300) for that second single room. Single rooms are available at your own expense while supplies last, and must be indicated at the time of registration.
Can my spouse/+1 attend?
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Every person at the conference must be registered. If you are bringing a +1 to the event, they must be registered. Everyone must have a badge displayed to enter rooms for breakouts, general sessions and meals.
Participant Categories:
YL Staff: YL Staff attending the whole conference and paying $1,100 via internal transfer.
Day Pass: Individuals attending for a limited number of days. May require hotel accommodations. Payment is made via credit card or YL Staff PCard on the registration page.
Conference Guest (NON-STAFF SPOUSE): Non-YL Staff attending the whole conference. Payment is made via credit card or YL Staff PCard on the registration page.
Conference Sponsor: An external organization supporting Mosaic by providing funding or resources. If you plan to attend the conference, please indicate below; conference staff will follow up with the next steps.
Conference Exhibitor: An external participant hosting a dedicated space to promote offerings, engage with attendees, and build connections. Hotel nights may need to be specified. Payment is made via credit card or YL Staff PCard on the registration page.
Conference Speaker: An invited individual presenting at the conference.
Conference Planning Team: Individuals directly involved in organizing and executing the conference. The conference staff will manage registration and lodging details.
What To Wear:
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Light layers for those indoor sessions (Orlando AC = arctic tundra)
Comfortable shoes for all the walking and talking
Bright colors or bold prints are totally welcome — this is Mosaic
And don’t forget your sunglasses — February in Florida still brings the sunshine ☀️😎
Need a little outfit inspo?
We’ve got you covered:
👗 Business Casual for Women – Pinterest Inspiration
👕 Business Casual for Men – Pinterest Inspiration
🌴 Florida Winter Fashion Vibes
I am deaf/hard of hearing, will there be an interpreter?
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Yes, we will have an interpreter at all 4 general sessions. If you require accommodations, please indicate this on your registration, or email: ylmosaic@gmail.com
What are the late fees associated with late registration?
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Oct 1-15 – no late fee
Oct 15-30 - $25 late fee
Nov - $50 late fee
Dec - Jan 8 - $100 late fee
New staff that come on and register – no fee
What is the cancellation Policy?
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Cancellations made by October 15th 2025 will receive a 100% refund.
Cancellations made October 15th - December 15th will receive a 50% refund. Cancellations made after December 15th will be charged the full conference fee unless unanticipated circumstances beyond the attendee's control including, but not limited to: acts of God; government regulation, including, but not limited to, government regulations prohibiting travel to the city in which the Hotel is located over the Event dates; terrorism or war declared in, on or by the country in which the Hotel is located; or if one of the following events prevents the attendee from arriving for the Event: disaster, fire, blizzards, strikes, civil disorder in the United States, curtailment of transportation facilities, disease, medical epidemics/pandemics or outbreaks, quarantine, or failure of public utilities, that make it illegal or impossible for the attendee to attend. The attendee must provide written notice to their SVP and Amy Heater (aheater@sc.younglife.org) within ten (10) days of the occurrence.
I understand that I have paid for and am holding a spot. If I am unable to attend I can transfer my registration to another Young Life Staff Member of the same gender.
Where is this Mosaic Conference?
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DoubleTree by Hilton Orlando Theme Park Resort
Address: 10100 International Dr, Orlando, FL 32821
*This hotel's parking lot borders the SeaWorld parking lot. The conference is NOT at SeaWorld (nor will we visit a park as part of the training).
What transportation options do I have to get to and from the airport and conference hotel?
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There are several convenient ways to get from the airport to the hotel. Select the option that best suits your schedule and budget. Be sure to follow the arrival map on Monday, Feb. 9th.
Options include:
- Mosaic Shuttle Bus: A FREE airport shuttle will be available on Monday, February 9th, and Thursday, February 12th, from 11:00 AM to 4:00 PM.
- Uber: Prices vary depending on demand, with an average one-way cost of around $35.
Uber/Driving to Mosaic/Drop-off Information: Uber drivers can drop oHaving a personal vehicle with demand, with an average one-way fare, at the conference: Guests staying onsite are able to drive through the parking lot gates to register; their room key will get them in and out of the parking lot.ff outside the gates of International Drive (Note: If an Uber goes through the gates anywhere on the property, they will end up paying for parking on their way out. There are no parking attendants as the gate system is automatic.) - Having a personal vehicleon-site can drive through the parking lot gates to register; their room key will allow them to enter and exit: Guests staying onsite are able to drive through the parking lot gates to register; their room key will get them in and out of the parking lot. Enter the hotel off Westwood Boulevard (6366 Westwood Blvd, Orlando, FL 32821) and drive to the Palms Conference Center.
- Cab: A traditional taxi ride typically costs $75 one way.